Tecnivai goes through your overdue invoices, drafts the reminder each customer should get and leaves it ready for you to approve. Your team stops chasing payments in spreadsheets.
TRACK RECORD.
Our team has built custom software since 2009. That engineering is now sold as automations with an agreed price, the size of a single process.
WHAT IT DOES WITH YOUR COLLECTIONS.
Today someone goes through the list, works out how many days each invoice is past due and writes the emails one by one, when they have time. Meanwhile, the invoice stays overdue. An automation does it in three parts:
Today's, with their customer, their date and their amount. No one keys them in again.
It works out how many days each invoice is past due and drafts the reminder each customer should get, following your rules.
Nothing goes out until you approve it under your name. When it sends, the reminder for anyone who already paid is pulled.
Reminders go out from your email, with your payment details. Below, what it does with your collections, step by step.
Input
Today's overdue invoices
Process
Works out the days on each invoice
Assigns each customer their reminder
Sets aside the ones that go to a person
Output
Customers sorted by reminder Example: 57 invoices from 12 customers
Input
Customers with their reminder assigned
Process
Gathers each customer's invoices
Adds up what they owe
Adds your payment details
Output
Reminders ready to review Example: 8 reminders with 52 invoices
Input
The day's batch of reminders
Process
Shows you each reminder
Waits for your name on Approve
Releases the send
Output
Send approved by a person Nothing goes out without your name
Input
Today's invoices, at send time
Process
Reads the payments again
Spots the customer who already paid
Takes their reminder out of the batch
Output
Reminders sent by email Example: 1 reminder pulled
THE LADDER
First reminder, second reminder, formal notice or straight to a person on your team, depending on how many days their invoice is past due. You set the ranges, and anything under your minimum amount is held until it adds up.
No one gets a formal notice over yesterday's invoice.THE REMINDER
The reminder goes out with that customer's invoices, the amount and your payment details, so they can pay without having to ask.
Your customer doesn't have to ask you for a statement.YOUR APPROVAL
You review the day's batch of reminders and approve it under your name. Until you approve it, nothing is sent.
Collections are still yours; the work of putting them together isn't.ALREADY PAID
When it sends, the automation reads today's invoices again and takes the customer who already paid out of the batch.
It checks the day's payments right before sending.YOUR COLLECTIONS
The ladder, the minimum amount and the tone are built around your process: 1 input, a process of up to 5 steps, up to 2 outputs.
Tell us how you collect today.WHY AN AUTOMATION, NOT A PROJECT.
Our customers' biggest worry is spending a large amount of money with no guarantee it will work. That's why we built AI Modules: you start with your collections, and you decide whether the next process follows.
Scope and price
You know what you are buying and what it costs from day one, in writing.
It works on its own
It runs the whole process by itself, with no one in the middle. Your team only reviews the result.
It connects to what you already use
Your email, your folders, your system. It is not a new platform your team has to learn.
Up to 80% less time
The work that takes you hours today, we do in minutes: the quote that takes an hour today goes out in less than 10.
It learns over time
The more it works with your data, the better it knows your process.
Built around you
It is built on your process, not the other way around. You start with ONE process; if it works, you move to the next.
HOW IT IS DELIVERED.
Every month end someone goes through who we need to collect from and sends the emails one by one. We always miss someone.
Where does your invoice list come from, and which email do you collect from? With that we put your scope together.
The document is yours, whether you hire us or not.
Tested with your real invoices
With your ladder and your payment details
Whoever runs it knows how to review it
STEP 01
A short email or a 20-minute call: how you follow up today and who does it.
STEP 02
In less than 3 days you see your reminders built with your invoices. With that, we give you the scope and the price in writing.
STEP 03
We build the automation with the person who collects today and deliver it tested on your real invoices. Whoever runs it knows how to review it.
THE OFFER.
Your automation's scope and price are in writing before we start, and you don't pay the balance until you see it running on your data.
Your collections automation
Price in writing before we start
Your collection reminders built with your invoices and your rules, tested on your real data.
Tell us your processWhat's included
Mapping with the person who collects todayYour reminder ladder and your payment detailsTested delivery: you see it running before you scaleWhoever runs it knows how to review itQUESTIONS.
The six that come up the most. If yours isn't here, write to us and we'll answer you directly.
Ask by emailNot without you. It drafts each reminder and leaves it ready; nothing goes out until you approve it under your name.
When it sends, the automation reads today's invoices again and pulls the reminder for anyone who already paid.
No. The automation works on the email and the files you already use. Your system stays untouched.
No. A disputed invoice isn't chased, and the last step of the ladder is handing the case to a person on your team.
Your automation's price is in writing in your scope, before we start. Tell us your process and we'll show it to you automated in less than 3 days.
We show you your reminders built with your invoices in less than 3 days, and the automation is delivered tested against the scope you signed.
START WITH YOUR COLLECTIONS.
What goes in, what runs, what comes out and its price. Free, by email or in a 20-minute call.
Or write to us directly: vladimir@tecnivai.com
